ABOUT THE CONFERENCE
Join us in Launceston from 1 to 3 December 2025 for the Human Factors and Ergonomics Society of Australia’s (HFESA) National Conference.
This year’s theme, Human Factors and Complexity Systems, will explore how contemporary methods help solve real-world, complex problems. The conference will highlight strategies for identifying, managing, and mitigating hazards in complex environments while evaluating the effectiveness of innovative solutions.
HFESA 2025 will bring together world leaders, emerging scientists, practitioners, and strategists across disciplines, including human-centred design, safety science, engineering, psychology, occupational health, environmental design, technology development, and more.
Our event aims to create a vibrant environment that fosters lively debate on pivotal issues shaping our future, gain insight from a broad range of expertise, and inspire action as you leave invigorated, equipped with new knowledge and courage to contribute to a better future.
Get ready for a mind-expanding experience at our 2025 HFESA Conference.
THE FORMAT
HFESA 2025 will span 2.5 days, starting with site visits on Monday morning, followed by an opening keynote after lunch. The plenary program on Tuesday and Wednesday will feature keynote presentations, parallel sessions, sponsor addresses, poster presentations, and interactive discussions.
The HFESA 2025 conference is an in-person event only. Sessions will be recorded and will be available to registered delegates after the event.
| Day 1 MONDAY, 1 DECEMBER 2025 | Day 2 TUESDAY, 2 DECEMBER 2025 | Day 3 WEDNESDAY, 3 DECEMBER 2025 |
|---|---|---|
| Optional Site Visits in the morning | Keynote presentations and parallel sessions | Ron Cumming Memorial Lecture and parallel sessions |
| Opening Ceremony and Keynote and parallel sessions from 1 pm | ||
| HFESA AGM | ||
| Exhibition Hall: Exhibitors, sponsor, poster displays | Exhibition Hall: Exhibitors, sponsor, poster displays | Exhibition Hall: Exhibitors, sponsor, poster displays |
| Welcome Reception | Conference Gala Dinner a Joseph Chromy Winery |
CALL FOR PAPERS
We invite practitioners, academics, researchers, industry professionals, students, government representatives and innovators to bring ideas and insight on matters impacting tomorrow’s world. Don’t miss this opportunity to share your work, expertise, and ideas at this conference.
We invite submissions that encapsulate the essence of human factors in complex systems. We invite topics that encompass research, practice, challenges, and opportunities that show the impact human factors and ergonomics can make now and into the future.
SUBMISSION CATEGORIES
Research Presentations
— 15 minute oral presentations + 5 minute question time.
Industry Case Studies
— 15 minute oral presentations + 5 minute question time.
Poster presentations
— Showcase your research or case studies in poster format
Workshops
— 90 minutes in length.
Submissions to the HFESA 2025 Conference are reviewed against the same acceptance criteria adjusted to suit the submission categories.
THEMES
Theme Ideas
Thematic topics could include…
| COMPLEXITY SCIENCE | APPLICATION IN COMPLEX SYSTEMS | COMPLEX FUTURE SYSTEMS |
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Topics may also be centred around particular domains of human factors and ergonomics, such as: Organisational, Physical, Cognitive, Systems HFE, Environmental.
Join us in Launceston to engage with world leaders, emerging scientists, practitioners and strategists, experts in human factors and ergonomics, human-centered design, and safety science, including our vast array of associated professional networks.
SUBMISSION REQUIREMENTS
Abstracts
Research and Poster Presentations
Submissions must include a structured abstract of no more than 300 words summarising Background and Aims, Methods, Results, Discussion and Implications
Industry Cas Studies
Submission for practitioner work projects must include a structured abstract of no more than 300 words summarising the Context, Aim, Approach, Results and Implications.
Workshops
Submission for workshops must include a structured outline of the workshop in no more than 300 words outlining the Aim, Approach, and Intended Outcomes.
We are eager to hear about your projects, the challenges and opportunities you’ve faced, and how our discipline has made an impact.
Abstract Submission Information
In submitting an abstract, authors agree to abide by the following policies:
- Presenters must submit their abstract with the full intention of physically attending the conference and presenting in person. Virtual presentations will not be able to be accepted.
- All presenters are required to pay the registration fee. The Early Bird Conference Registration rate is offered to all presenters.
- Abstracts must conform to the requirements in the call for abstracts
- Abstracts that state results to be presented at conference will not be considered. Abstracts must describe the completed work
- The work submitted has not been submitted to another conference or is currently under review at another conference
- Obtain any necessary approval from your employer or any participant groups before you submit your abstract
- HFESA assumes that all co-authors have given their consent to submit the abstract and if accepted, publish the abstract in the HFESA Conference Proceedings
- HFESA is not responsible for communications about your abstract that fail to reach you if you have failed to maintain correct contact information with the Scientific Convenors
Key Dates
16 May 2025 – Abstract submissions close (midnight AEST)
4 July 2025 – Decisions returned
31 August 2025 – Speaker registrations due
Accepted submissions will be invited to respond to reviewer comments and populate their presentation/poster/workshop/ and final submissions.
For further information, please email the conference scientific convenors: scientificconvenor@ergonomics.org.au
SPONSORSHIP OPPORTUNITIES
Take advantage of this opportunity to connect with industry leaders and position your brand at the forefront of human factors and ergonomics.
The 2025 HFESA Conference is about the responsible adoption of technology and automation, sustainability, humanity, and resilience. By sponsoring the 2025 HFESA Conference you will communicate your message and branding across a target audience of 100+ specialists and an engaged business community.
Human factors specialists advance business capability. They are the critical link in achieving sustainable business, community, and industry transformation.
Make your mark and let your presence be known among renowned human factors specialists. Socialise, learn about people and performance, and advance your business through your sponsorship – jump in quickly, feet first, our premier sponsor opportunities are limited! Contact conference@ergonomics.org.au for sponsorship inquiries.
We can’t wait to see you there.
THE VENUE
ACCOMMODATION
We are delighted to announce that Country Club Tasmania will be the official accommodation provider for the HFESA 2025 Conference. Located just ten minutes from Launceston’s CBD, this premier resort offers a serene retreat amidst picturesque bushland and native wildlife.
Accommodation Options
Country Club Resort: Experience 4.5-star luxury with rooms and suites featuring Tasmanian timber furnishings and views over the 18-hole golf course and lake.
Country Club Villas: Ideal for guests seeking self-contained accommodation, these villas range from one to three bedrooms, each equipped with a fully functional kitchen, spacious living areas, and parking at your door.
In addition to onsite accommodation, Launceston offers a variety of nearby hotels and lodgings to suit different budgets and preferences. The venue also features multiple dining options, from casual cafés to fine dining, allowing guests to enjoy quality meals without leaving the conference setting.
Exclusive 15% discounts on the Best Available Rates are offered to HFESA conference delegates.
Please book via the links below
Conference Program
Conference program is subject to change. Check back regularly for updates.
REGISTRATIONS
| Registration Type | Cost inc. GST | INCLUSIONS | |||||
| Keynotes & All Presentations | Workshops | Food & Drinks @ Conference | Access to recordings after conference | Welcome reception 1/12/2025 | Gala Dinner 2/12/2025 | ||
| 2.5 days Speakers/Presenters and early bird HFESA Member/Affiliate | $990 | ||||||
| 2.5 days Early bird Non Member | $1350 | ||||||
| 2.5 days HFESA Member/Affiliate | $1190 | ||||||
| 2.5 days Non Member | $1550 | ||||||
| 2.5 days HFESA Student Member# | $400 | Not incl. | |||||
| 2.5 days Retired HFESA Member# | $570 | ||||||
| 2.5 days Low & Lower-middle economy countries# | $570 | ||||||
| 1 day HFESA Member/Affiliate | $400 | Nominated Registration day | Nominated Registration day | Nominated Registration day | Nominated Registration day | Not incl. | Not incl. |
| 1 day Non Member | $500 | Nominated Registration day | Nominated Registration day | Nominated Registration day | Nominated Registration day | Not incl. | Not incl. |
| 1 day HFESA Student Member# | $175 | Nominated Registration day | Nominated Registration day | Nominated Registration day | Nominated Registration day | Not incl. | Not incl. |
| Ticket Type | Ticket Cost inc. GST |
| Welcome Function partners/students | $90 |
| Gala Dinner partners/students/extras | $175 |
# Register by contacting the HFESA Secretariat.
Nominated Registration Day – Choose either Monday 1 Dec, Tuesday 2 Dec, Wednesday 3 Dec.
Note: Early Bird registration closes 31 August 2025
Frequently Asked Questions
Got a question? Check the frequently asked questions below or email us.
Download the template for long papers here.
In order to keep the costs down for students, the Gala dinner is not included in your ticket price. You can opt to attend the dinner by purchasing a separate ticket.
The HFESA Secretariat will keep a list of delegates who are looking to share accommodation. Please email the Secretariat to be placed on the list and notified of delegates to connect with.
Words go here 🙂
Yes, all the Keynotes and paper presentations will be recorded (excluding workshops). An access link will be provided after the conference when uploading is completed to our cloud storage.
OUR SPONSORS
PLATINUM SPONSOR
What people said about last year’s event.
“This national event is a calendar year highlight if you work in the human factors and ergonomics field. I left the conference feeling energised and excited.
The speakers and keynotes were fantastic, and it was great to see speakers from other countries attend in person.”
As a federated society of the IEA, HFESA supports efforts to enhance the contribution of the HFE discipline to global society. We are therefore offering a discounted membership for delegates from low and low-middle income economies. Also, Members of Federated Societies of the IEA can register at HFESA Member prices with proof of membership. Please contact the HFESA Secretariat to register for the conference.
| secretariat@ergonomics.org.au | |
| Phone | 0451 306 565 |
| Office Hours | Monday to Friday |
THE SOCIAL SIDE
A welcome reception is planned for Monday evening where you can connect with friends and colleagues for cocktails and nibbles.
For our Gala Dinner on Tuesday, 2 December, we’ll be indulging in an unforgettable evening at Josef Chromy Winery. Set amidst stunning vineyards and rolling hills, this renowned venue offers exquisite Tasmanian cuisine paired with award-winning wines, promising a night of fine dining and great company in a truly picturesque setting.
And of course, throughout the conference program there will be ample time for networking and socialising during breaks and other planned activities – further details on these are coming soon!